Services Include:

• Meeting Design and Consultation: Consult with customers to understand meeting objectives and factors important to the design of each meeting or event; make recommendations and provide guidance to ensure effective planning.
• Site Selection and Contracting: Conduct site search and recommend property that is best-suited to host meeting, negotiate the terms and conditions of contract to include concessions
• Hotel Accommodations and Rooming Lists: Manage contractual room block and all guestroom reservations directly with the hotel.
• Creative Design & Theming Services: Develop and implement designs, themes and marketing campaigns to promote meeting, help increase program participation.
• Budget Management: Develop program budget and manage/approve all logistical expenditures throughout the planning process, negotiate service contracts.
• Meeting Room Accommodations and Set-Up: Coordinate all meeting function space to include room seating arrangement, audio/visual production setup & teardown.
• Attendee Communication and Registration Process: Communicate all program logistics and individual confirmation information directly to program attendees, monitor attendee responses using the customized GCI Proprietary On-Line Tool for participant registration and tracking, providing 24-hour access for customer reports.
• Air Travel: Liaise with group air travel supplier to facilitate air travel arrangements for all program attendees, track air arrivals and departures.
• Ground Transportation: Coordinate all ground transports for program attendees to include meet & greet at the airport’s baggage claim area with professional and personalized signage.
• Vendor Management: Manage meeting vendors to include venues, transportation, hotels, caterers, audio visual/production, security, entertainers and speakers.
• Program Design and Development: Develop comprehensive program detailing program agenda, food and beverage menu selections, décor, air and ground transportation arrangements, registration and housing processes, entertainment, recreational activities, security and audiovisual/technical needs.
• On-Site Management: Provide on-site meeting logistic and vendor management, maintain service desk to assist program attendees.
• Off-Site Events and Recreational Activities: Provide recommendations for all on/off-site events and recreational activities, execute excursions on-site.
• Attendee Gifts: Provide recommendations and obtain gifts that fit your budget and suggest distribution options to program attendees.